Information available from Mayfield and Five Ashes Parish Council under the model publication scheme
Class 1 – Who we are and what we do
Class 2 – What we spend and how we spend it
Class 3 – What our priorities are and how we are doing
Class 4 – How we make decisions
Class 5 – Our Policies and Procedures
| How the information can be obtained | Cost | |
| Class 1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only. |
(hard copy and/or website) | |
| Mayfield and Five Ashes Parish Council – Organisation and Structure | Hard Copy Website |
£1 FREE |
| Mayfield and Five Ashes Parish council – List of members and lay members | Hard Copy Website |
£1 FREE |
| Mayfield and Five Ashes Parish Council - | ||
| Staffing structure |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)Current and previous financial year as a minimum |
(hard copy and/or website) | |
| Annual return form and report by External Auditor | Hard Copy | £1 |
| Year End Accounts report by Internal Auditor | Hard Copy | £1 |
| Budget 2009/10 and other years | Hard Copy Website |
£1 FREE |
| Precept | Hard Copy | £1 |
| Budget Timetable | Hard Copy Website |
£1 FREE |
| Financial Standing Orders and Regulations | Hard Copy Website |
£1 FREE |
| Accounting Classification 2009/10 and other years | Hard Copy Website |
£1 FREE |
| Grants given and received | Hard Copy Website |
£1 FREE |
| List of current contracts awarded and value of contract | Hard Copy Website |
£1 FREE |
| Members’ allowances and expenses | Hard Copy Website |
£1 FREE |
| Financial Process | Hard Copy Website |
£1 FREE |
| Glossary of Financial Terms | Hard Copy Website |
£1 FREE |
| Internal Control Process | Hard Copy Website |
£1 FREE |
| Financial Reports monthly FA Reports | Hard Copy Website |
£1 FREE |
| Financial Report Tables monthly FB Reports | Hard Copy Website |
£1 FREE |
| Financial Reserves Statement | Hard Copy Website |
£0.10 FREE |
| Parish Council Assets Statement | Hard Copy Website |
£0.10 FREE |
| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
(hard copy or website) | |
| Parish Plan 2007 – 2026 (2007) | Hard Copy Website |
£3 FREE |
| Parish Plan 2007 – 2026 (2007) ACTION PLANS | Hard Copy Website |
£3 FREE |
| Annual Report to Parish - Annually 2006,2007,2008 | Hard Copy Website |
£3 FREE |
| Quality status Certificate and application | Hard Copy | £3 |
| Local charters drawn up in accordance with DCLG guidelines | None | |
| Royal Society for Prevention of Accidents Reports – Skateboard Park | Hard Copy Website |
£1 N/A |
| Royal Society for Prevention of Accidents Reports – Multi Sports Complex | Hard Copy Website |
£1 N/A |
| Royal Society for Prevention of Accidents Reports – Play Areas A and B | Hard Copy Website |
£1 N/A |
| Royal Society for Prevention of Accidents Reports – Five Ashes |
| Class 4 – How we make decisions (Decision making processes and records of decisions)Current and previous council year as a minimum |
(hard copy or website) | |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Year 2006,2007,2008, 2009 | Hard Copy Website |
£1 FREE |
| Agendas of meetings Full Council Series C | Hard Copy Website |
£1 FREE |
| Agendas of meetings Development Committee | Hard Copy Website |
£1 FREE |
| Agendas of meetings Finance and General Purposes Committee Series D | Hard Copy Website |
£1 FREE |
| Agendas of meetings Court Meadow Management Committee Series K | Hard Copy Website |
£1 FREE |
| Agendas of meetings Planning Committee Series P | Hard Copy Website |
£1 FREE |
| Agendas of meetings Rights of Way and Trees Series R | Hard Copy Website |
£1 FREE |
| Agendas of meetings Security Committee Series S | Hard Copy Website |
£1 FREE |
| Agendas of meetings Traffic Committee Series T | Hard Copy Website |
£1 FREE |
| Agendas of meetings Risk Assessment Committee Series U | Hard Copy Website |
£1 FREE |
| Agendas of meetings Youth Committee Series Y | Hard Copy Website |
£1 FREE |
| Agendas of meetings Parish Assembly Series A | Hard Copy Website |
£1 FREE |
| Minutes of meetings Full Council Series C | Hard Copy Website |
£1 FREE |
| Minutes of meetings Development Committee | Hard Copy Website |
£1 FREE |
| Minutes of meetings Finance and General Purposes Committee Series D | Hard Copy Website |
£1 FREE |
| Minutes of meetings Court Meadow Management Committee Series K | Hard Copy Website |
£1 FREE |
| Minutes of meetings Planning Committee Series P | Hard Copy Website |
£1 FREE |
| Minutes of meetings Rights of Way and Trees Series R | Hard Copy Website |
£1 FREE |
| Minutes of meetings Security Committee Series S | Hard Copy Website |
£1 FREE |
| Minutes of meetings Traffic Committee Series T | Hard Copy Website |
£1 FREE |
| Minutes of meetings Risk Assessment Committee Series U | Hard Copy Website |
£1 FREE |
| Minutes of meetings Youth Committee Series Y | Hard Copy Website |
£1 FREE |
| Minutes of meetings Parish Assembly Series A | Hard Copy Website |
£1 FREE |
| Reports presented to Council Meetings - by report | Hard Copy Website |
£1 FREE |
| Responses to Consultations – by consultation | Hard Copy Website |
£1 FREE |
| Responses to Planning Applications | Hard Copy Website |
£0.10 FREE |
| Examination of Planning Application data –by Planning Application From Clerks Office |
Per visit to see Planning File | £0.50 |
| Bye laws | NONE | NONE |
| Class 5 – Our Policies and Procedures (current written protocols, policies and procedures for delivering our services and responsibilities)Current data only |
(hard copy or website) | |
| Policies and Procedures for the conduct of Council business | ||
| Standing Orders | Hard Copy Website |
£1 FREE |
| Committees – Terms of Reference | Hard Copy Website |
£1 FREE |
| Code of Conduct | Hard Copy Website |
£1 FREE |
| Documentation Process | Hard Copy Website |
£1 FREE |
| Agenda and Minutes Process | Hard Copy Website |
£1 FREE |
| Delegated authority in respect of Clerk | Hard Copy Website |
£1 FREE |
| Policies and procedures for the provision of services and about the employment of staff: | ||
| Information security policy | Hard Copy Website |
£1 FREE |
| Records management policies (records retention, destruction and archive) | Hard Copy Website |
£1 FREE |
| Data protection policies | Hard Copy Website |
£1 FREE |
| Schedule of charges )for the publication of information) | Hard Copy Website |
£1 FREE |
| Parish Council policy relating to the delivery of services | Hard Copy Website |
£1 FREE |
| Employment - Equality and diversity policy | Hard Copy Website |
£1 FREE |
| Child protection Policy | Hard Copy Website |
£1 FREE |
| Health and safety policy | Hard Copy Website |
£1 FREE |
| Recruitment policies (including current vacancies) | Hard Copy Website |
£1 FREE |
| Complaints against the Council | Hard Copy Website |
£1 FREE |
| Requests for Information and publication Scheme | Hard Copy Website |
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